Connecticut Office of Higher Education offers information for students of institutions in the state that close

The Private Occupational School Unit of the the Connecticut Office of Higher Education provides information for students of institutions that have closed and their website includes a link to a form that can be used to request transcripts.

Washington State Student Achievement Council

The Washington Student Achievement Council (WSAC) maintains transcripts for some institutions that no longer operate in the state.  Scroll down the page for the section on closed degree granting institutions.

The WSAC has transcripts for the following closed schools:

• Behavioral Physiology Institutes
• Crown College - degree program students only
• Henry Cogswell College
• Maple Valley College, aka Pacific Western College or Renton College
• Northwest Aviation College
• Prometheus College
• Rainier College

The site also offers contact information for transcripts of :  Northwest Baptist Seminary (Tacoma), Kaplan College-Renton, and Puget Sound Christian College, Everett.

KY Council on Postsecondary Education

The Kentucky Council on Postsecondary Education maintains a web page listing institutions that have closed in the state.  The respective entries include contact information for requesting academic records.

Michigan Proprietary Schools

The Michigan Department of Licensing and Regulatory Affairs maintains a page with a link to a document that can be used to request transcripts of closed private post secondary schools.

The Michigan Association of Collegiate Registrars and Admissions Officers (MACRAO) also maintains a site with a table of closed institutions and contact information to find academic records.

AZ State Board for Private Postsecondary Education

The Arizona State Board for Private Postsecondary Education maintains academic records for State Board licensed institutions that are no longer in operation.

Mississippi Student Records for Closed Institutions

The Mississippi Commission on College Accreditation (MCCA) may be able to provide contact information for people trying to find student records at institutions that have closed. Their website offers contact information and there are links to forms for requesting records of Magnolia Bible College, Mary Holmes College, Phillips College, Wesley College, and Wood College.  The web site notes that neither MCCA nor Mississippi Board of Trustees of State Institutions of Higher Learning (IHL) store student records for closed schools.

Oklahoma Information on Records of Closed Institutions

The Oklahoma State Regents for Higher Education maintain a web page with a list of closed institutions and contacts for requesting student records.  Information is provided for:  American Christian College, American Christian College and Seminary, Bryan Institute, City College, Flaming Rainbow University, Metropolitan College, Oklahoma City Southwestern College, Oklahoma Junior College, Oklahoma Missionary Baptist College, and Phillips University.

Texas Academic Records and Contacts

The Texas Workforce Commission maintains a list of records retention locations and contacts for closed career schools and colleges.  If the school closed prior to 1972, there are no provisions in place for maintaining those records. Legislation passed in 1972 required the Texas Workforce Commission (TWC) to monitor where student records are maintained and what entity controls them.

Tennessee: Transcripts of Institutions that have Closed

The webpage of the Division of Postsecondary State Authorization for the Tennessee Higher Education Commission offers links for requesting transcripts of institutions that have closed in the state.

Closed Proprietary Schools in Louisiana

The Proprietary Schools Section of Louisiana's Board of Regents maintains academic records for many closed proprietary schools. There is a link mid-way down the page to find a .pdf form that can be used to request records.

Colorado Division of Private Occupational Schools

The Colorado Divison of Private Occupational Schools offers forms for requesting transcripts of closed institutions in the state. There is also a link to a .pdf of available records and whether the records are maintained by the DPOS or by the Colorado State Archives.

Missouri Closed School Information

The Proprietary School Certification Program serves as the Missouri Department of Higher Education's clearinghouse for information about closed postsecondary schools.

California Bureau for Private Postsecondary Education

The California Bureau for Private Postsecondary Education maintains a list of closed institutions with contact information for location of academic records.

If a state-approved institution closes, California law requires the institution to arrange for the storage and safekeeping in California of all transcripts. The length of retention varies by type of institution. If the institution granted degrees, the transcripts must be maintained for 50 years. If it was a vocational institution, the transcripts must be maintained for 5 years. The repository for the records is decided on a case-by-case basis. To learn more about closed institutions, transcripts, the custodian of records, or additional information about schools approved by the Bureau of Private Postsecondary Education (BPPE), you may contact the Bureau at:

Bureau for Private Postsecondary Education
P.O. Box 980818
West Sacramento, CA 95798-0818
Phone: (916) 574-7720

Kansas Board of Regents

The Kansas Board of Regents provides transcripts for a number of Kansas institutions that have closed. The .pdf includes a list of institutions and contact information. There is also a form that can be used for requesting transcripts.

Massachusetts Student Records

The Massachusetts Office of Consumer Affairs and Business Regulation maintains records of private occupational or proprietary institutions. Their web site includes bulletins with information and a list of closed institutions.

The Massachusetts Department of Higher Education offers transcripts for selected degree-granting institutions through their web site. A list of institutions is also available that includes where records are located if they are not available through the Department of Higher Education.

Minnesota Student Records

The Minnesota Office of Higher Education maintains a list with the location of student records from Minnesota institutions that have closed, changed their names, or merged with another institution. Also on the list are schools that were formerly licensed or registered but no longer offer programs in Minnesota that require licensing or registration.

Records of Defunct Institutions in Pennsylvania

The Division of Private Licensed Schools offers a link on their web page for requesting records of closed career & trade schools or you may call their office at (717) 783-8228.

The Division of Program Services offers similar records for institutions of higher education that have closed and you can call their office at (717) 772-3623.

District of Columbia Education Licensure Commission

You can contact the Education Licensure Commission of the Office of the State Superintendent of Education for the District of Columbia. They have a web site with a link for requesting a transcript. The phone # is (202) 727-6436.

Oregon Private Career Schools

The Oregon Department of Education provides contact information to request transcripts. Licensed private career schools are required to maintain student transcripts for a period of 25 years. If a school closes, it is required to forward student transcripts to the Department of Education.

Georgia Nonpublic Postsecondary Education Commission

The State Of Georgia Nonpublic Postsecondary Education Commission offers a web page with a link to use in requesting transtripts from institutions that have closed.